Visit our hosted secure plan room platform.
Secure Plan Room Solutions for Schools, Municipalities & Construction Teams
Secure Plan Rooms gives school districts, municipalities, and construction teams registration-only access to bid documents and building plans, so sensitive floor plans never end up in the wrong hands.
Built by Rotolite Elliott — the plan room trusted by school districts and municipalities across New York for over 50 years.
Now onboarding a limited number of districts for the 2026–27 school year.
Controlled Access Only
Every user must register before accessing any project documents. No anonymous viewing. No open downloads. You control who sees your plans.
Verified User Authentication
All accounts require authentication before entry is granted. This ensures that only identified, traceable users can access sensitive files.
Optional Two-Factor Authentication
For school districts and high-security projects, 2FA adds an extra layer of identity verification. Even if login credentials are compromised, access remains protected.
Peace of Mind for Stakeholders
Security concerns are real. Files are encrypted in transit (TLS/SSL) and at rest (AES-256) on AWS infrastructure, helping reassure administrators, boards, and project teams.
MODERN SOLUTIONS for MODERN PROBLEMS
No More Open Access to Sensitive Plans
We built Secure Plan Rooms after hearing directly from district facilities directors and security officers who wanted more control over who could see sensitive building plans. In today’s environment, security matters. Secure Planrooms ensures that project documents are accessible only to registered and authenticated users. Every login is verified before access is granted, providing greater control and accountability. All files are transmitted using TLS/SSL encryption and stored using AES-256 encryption at rest. Our platform is hosted on Amazon Web Services (AWS) infrastructure.
CALL FOR MORE INFORMATION
+1 585 385 1463
BUILT FOR CONTROLLED ACCESS
A Dedicated,
Secure Environment
User registration
Every user must register before accessing any project documents. No anonymous viewing. No open downloads. You control who sees your plans.
Account authentication
All accounts require authentication before entry is granted. This ensures that only identified, traceable users can access sensitive files.
Optional backend two-factor authentication
For school districts and high-security projects, 2FA adds an extra layer of identity verification.
CENTRALIZED DISTRIBUTION
First Access.
Original Files.
Real-Time Updates.
Our plans come straight from the engineers and architects, exactly as issued. We do not modify or alter any files.
Because of Rotolite Elliott's 50+ years of direct relationships with regional architects and engineers, we often receive documents before other plan houses, sometimes days in advance.
The moment an addendum is issued, registered plan holders are notified by email so you can adjust and bid with confidence.
COMPLETE BID OVERSIGHT
Centralize, monitor, and manage your bidding from start to finish.
Increase bid success with improved coordination.
One Project. One Source. Total Clarity.
Give bidders a single, organized hub for everything they need to bid accurately and confidently.
Know Exactly Who Has Your Plans.
Anyone who obtains project documents is automatically logged to your official plan holder list, providing accountability and controlled access.
Centralized Project Communication
Distribute bid invitations, addenda, schedule updates, and critical notices from one secure platform, ensuring everyone receives the same information at the same time.
Dedicated Project Environment
Each project is hosted within a controlled environment designed to keep documents organized and easy to locate. Your project information remains centralized, secure, and clearly presented.
Secure Sealed Online Bidding
Accept secure, sealed electronic bids online and conduct remote bid openings with confidence. Make it easier to receive last-minute submissions without compromising control.
Real Support. Real People.
Receive hands-on, responsive assistance from a team that understands your process and is fully invested in your success.
CUSTOMIZATION
Custom Branded Secure Plan Rooms
Launch a dedicated plan room built exclusively for your organization, featuring your logo, your branding, and only your projects. Deliver a professional, secure experience while maintaining full control over access, communication, and document management.
Illustrative example only — shown to demonstrate custom district branding, not an active client deployment.
Frequently Asked Questions
What is SecurePlanRoom.com?
Secure Plan Room is a controlled-access platform designed to host sensitive construction documents. Unlike traditional open plan rooms, access requires user registration and authentication before any project files can be viewed.
Why was SecurePlanRoom.com created?
We developed Secure Plan Room in response to growing concerns around public access to sensitive construction documents, particularly for schools and municipal projects. This platform provides an added layer of protection and accountability.
How is my data protected?
All files are encrypted in transit using TLS/SSL and encrypted at rest using AES-256. Our platform is hosted on Amazon Web Services (AWS) infrastructure, providing enterprise-grade physical and network security.
Do users need to register to view projects?
Yes. All users must create an account before accessing any project documents. Anonymous browsing and downloads are not permitted.
Is two-factor authentication available?
Yes. Two-factor authentication (2FA) can be enabled to provide an additional layer of security. This ensures users must verify their identity through both login credentials and a secondary authentication method.
Who provides the project plans?
All plans are received directly from the engineers and architects. We do not edit or alter the files in any way. Documents are posted exactly as issued.
Are plans available before other plan houses?
In many cases, yes. Because we receive plans directly from the engineers and architects, Secure Plan Room often becomes the first official distribution point for project documents.
At the same time, the platform is designed to serve as a controlled, single source for those files. Maintaining one official access point helps preserve security protocols, version control, and user accountability.
By centralizing distribution, we reduce the risk of outdated files, uncontrolled sharing, or unauthorized access.
How are addendums handled?
When addendums are issued, registered plan holders are notified immediately via email. This helps ensure bids remain accurate and up to date.
Who is Secure Plan Room designed for?
Secure Plan Room is ideal for school districts, municipalities, and organizations that require controlled access to construction documents.
Can access be restricted to specific users?
Yes. Access is limited to registered and authenticated users, and additional restrictions can be implemented depending on project requirements.
Are security plans exempt from public-records requests?
School districts and municipalities operate under FERPA and state public-records (FOIA) law, and facility security plans and building schematics are commonly exempt from public disclosure precisely because of the security risk broad access creates. Secure Plan Rooms' registration-only, authenticated access model helps you document and enforce that exemption, keeping sensitive building information out of open-records requests while still meeting your transparency obligations.
Contact Us
"With growing security concerns, protecting who can view your plans is critical to responsible project management."
- Scott Conyard VP Rotolite Elliott
Copyright © 2026. Secure Plan Rooms. All Rights Reserved.